Room allocation across spreadsheets
Admissions change quickly, but bed availability and room records rarely update together.
StayPe Campus
Manage University Hostels From One Place
Rooms, fees, outpasses and complaints in one campus dashboard.
Fee trackingOutpass controlMulti-hostel view
Campus command centre
All university hostels
4,860
Students
216
Beds open
94%
Fee collection
Hostel occupancy
Block overview
Tagore Hall92%
Kalpana Hall84%
Raman Hall76%
Outpasses
18 awaiting approval
Dinner count
4,312 confirmed
Open requests
23 need action
University administratorsHostel wardensFinance and facility teamsStudents and parents
The daily reality
Campus Housing Is Too Complex for Registers and Spreadsheets
StayPe turns fragmented hostel administration into one clear Property Management System built around student accommodation.
Hostel fee follow-ups
Teams spend days checking transactions, pending dues, concessions and receipts.
Paper-based in-out registers
Wardens cannot instantly confirm which students are inside, outside or on approved leave.
Unclear daily mess demand
Meal counts and student preferences reach the kitchen late, increasing waste and confusion.
Complaints scattered everywhere
Maintenance issues disappear between registers, phone calls and hostel WhatsApp groups.
No campus-wide operating view
Management lacks one reliable picture across hostels, blocks, wardens and facilities.
One connected journey
From Hostel Admission to Checkout, Every Step Stays Connected
Digital student onboarding
Students submit details, identity documents and required declarations in one guided flow.
Room and bed allocation
Allocate hostel, block, floor, room and bed using live availability and eligibility rules.
Fee and document tracking
Track hostel fees, deposits, concessions, receipts and missing documents centrally.
Attendance and outpasses
Digitise hostel attendance, leave requests, approvals, entry and return records.
Mess and student services
Capture meal preferences, notices, complaints and requests through one student experience.
Transfer or checkout
Manage room changes, semester renewals and checkout with a complete audit trail.
Occupancy management
Know Where Every Student and Every Bed Stands
See live availability across campuses and hostels. Allocate by course, year, gender or policy while keeping room changes and checkout history organised.
Hostel, block and floor hierarchy
Live room and bed availability
Bulk student allocation
Room transfers and swaps
Reserved and maintenance beds
Checkout and clearance tracking
Live inventory
6 hostels · 1,248 rooms
● Occupied● Available● Maintenance
Daily campus operations
Fees, Outpasses, Mess and Complaints—Working Together
Make hostel fee tracking easier to reconcile
Track charges, deposits, concessions, pending dues, online payments and digital receipts without matching multiple files at semester end.
Automated remindersStudent-wise ledgersPayment TrackingCollection reports
Digitise attendance and outpasses
Give wardens a real-time record of leave requests, approvals, exits, returns and exceptions—with biometric integration options.
Plan mess operations with better demand signals
Capture meal preferences, planned absences, service feedback and daily counts to reduce avoidable waste.
Turn every complaint into a trackable task
Students raise requests digitally. Teams assign staff, set priorities, track turnaround time and maintain a complete service history.
PlumbingElectricalHousekeepingInternetFurnitureSafety
Warden and staff operations
Give Every Team a Clear View of What Needs Attention
Role-based dashboards help wardens, finance teams, facility managers and university administrators work from the same information without exposing everything to everyone.
Shift handover and task lists
Role-based permissions
Escalations and announcements
Complete activity history
Warden dashboard
Today at Tagore Hall
Outpass approvals
18 pending
Late returns
3 exceptions
Maintenance requests
7 open
New students
12 arrivals
Campus-wide visibility
One Dashboard for Every Hostel, Block and Team
Compare occupancy, fee collection, incidents, attendance and service performance without waiting for separate reports from each hostel.
96%
Occupancy
₹1.8Cr
Fees tracked
87%
Requests on time
6
Hostels connected
AI Campus Manager
Ask Your Campus Data a Question. Get a Clear Answer.
StayPe helps teams move from static reports to practical Property Analytics—so administrators can spot patterns and act earlier.
Which hostel has the most vacant beds?
Show students with overdue hostel fees.
Which maintenance category is taking longest?
How many students are currently on approved leave?
StayPe AI
Campus answers in seconds
Connected experiences
Simpler for Students. Clearer for Parents. Faster for Wardens.
Student experience
- Digital onboarding
- Fees and receipts
- Outpasses and complaints
Parent communication
- Relevant fee alerts
- Approved updates
- Important announcements
Warden workspace
- Attendance visibility
- Approval queues
- Tasks and escalations
Implementation
Move Your Hostel Operations Online in Four Clear Steps
Map your campus
Add hostels, blocks, floors, rooms and beds.
Bring in student data
Import existing records or enable digital onboarding.
Configure workflows
Set fees, roles, outpass rules, mess and service flows.
Launch by hostel
Train teams, connect students and expand campus-wide.
Frequently asked questions
Questions University Teams Ask Us
Can StayPe manage multiple university hostels?
Yes. Universities can organise hostels by campus, building, block, floor, room and bed while viewing occupancy and operations from one central dashboard.
Can students complete hostel onboarding themselves?
Yes. Students can submit their details and documents digitally, reducing repetitive data entry for hostel and admission teams.
Does StayPe support hostel attendance and outpasses?
Yes. Wardens can manage attendance, leave requests, approvals, exit and return records. Biometric or access-control integrations can be evaluated for your campus setup.
Can we track hostel fees separately from academic fees?
Yes. StayPe can track hostel charges, deposits, dues, concessions, payment status and digital receipts as a dedicated accommodation workflow.
How does mess management work?
Students can share meal preferences or planned absences, while teams receive clearer meal counts, feedback and service records to support daily planning.
Can parents receive alerts?
Campus teams can configure important fee, leave, safety and announcement updates for the relevant student and parent communication journeys.
Can StayPe integrate with our university ERP?
StayPe can support API-led and custom integrations. The exact scope depends on your ERP, identity system, payment setup and campus policies.
How is access to student data controlled?
Role-based access helps limit information by responsibility, so administrators, wardens, finance teams and service staff see only the workflows relevant to them.
Ready to Build a Better Hostel Experience?
See how StayPe can connect student housing, fees, attendance, outpasses, mess operations and complaints across your university.